Complete listing of PDC forms and filing options. *Listed with each of the forms is the main RCW that mandates disclosure. There may be additional statutes and rules (Washington Administrative Code WAC 390) that filers should consult.
Discloses office sought, reporting option, committee officers, treasurer's name, contact for public campaign records inspection, and bank used for campaign account. RCW 42.17A.205*
Within 2 weeks of becoming a candidate. (For PDC purposes, an individual may become a candidate well before a formal declaration is filed with elections officials).
Explains purpose of committee, discloses committee officers, whether committee plans to raise or spend enough money to trigger contribution and expenditure reporting, and the bank where the committee's account is held. (See Terms for an explanation of different committee types.) RCW 42.17A.205*
Within 2 weeks of when the committee is organized or within 2 weeks of when the committee first expects to receive contributions or make expenditures, whichever is earlier. SPECIAL NOTE: A political committee organized within the last 3 weeks before an election with the expectation of receiving contributions or making expenditures for that election must register within 3 business days of organizing or first expecting to receive contributions or make expenditures.
A committee that spends, or expects to spend $5,000 on the campaign must electronically file contribution and expenditure reports. Most committees will install and use the PDC's ORCA software to file these reports. The ORCA software can also be used to file the committee registration.
Reports a bank deposit. Details reported include contributors' names, addresses, occupations and employers, as well as amounts given. These schedules are attached when necessary:
Note: A written loan agreement must be executed for each loan that the committee accepts. Agreements are kept with the campaign records and not submitted to the PDC, unless requested. See PDC Interpretation 14-01 for a sample agreement.
Bank deposits must be made at least weekly, if contributions are received. Complete a separate C-3 for each deposit.
For primary and general elections - between June and general election day, file weekly on Mondays.
For special elections - during last 4 months before election, file weekly on Mondays.
Other periods - file on 10th of the month following the month when the deposit is made.
Electronic filing required if campaign spends, or expects to spend, at least $5,000. Once a candidate reaches the $5,000 threshold, the candidate must electronically file reports for future campaigns for the same office.
A snapshot of a committee's finances at a given point in time that includes total receipts, total expenditures, cash on hand, and debts. Also reports total receipts and expenditures for a prescribed reporting period. Itemized transactions from the reporting period are detailed on these schedules that are filed with the C-4 report, when necessary:
*Electronic filers should correct transactions and file amended reports when mistakes are discovered.
Reports expenditures and contributions exceeding $50 an out-of-state committee makes to influence Washington State elections. RCW 42.17A.250*
10th of the month following any month in which a contribution or other expenditure is made.
Note: An ad that meets criteria of both independent expenditure and electioneering communication, must be disclosed as an electioneering communication.
Report must be electronically filed if reporting electioneering communications.
A business, union, association, organization or other entity that does not employ a lobbyist in Washington State reports:
Last day of February in the following year
Discloses contributions of $1,000 or more, in the aggregate, given or received within 7 days of primary election and 21 days of general election. RCW 42.17A.265*
Used by a nonprofit organization that is required to register an an incidental committee. Discloses candidates or political committees that are expected to receive the incidental committee's contributions, candidates or ballot measures that the incidental committee plans to support or oppose, related or affiliated committees, and the committee's officers or responsible leaders. RCW 42.17A.207
For filing instructions, see the PDC guide.
Must register within two weeks after the committee meets both of these triggers: the committee has the expectation of making contributions or expenditures to election campaign(s) totaling at least $25,000 in a calendar year, and has received a payment of $10,000 or more in the same calendar year.
Discloses sources of cumulative payments of $10,000 or more (monetary transfers or dollar value of services provided in kind) to incidental committee during the current calendar year. Also discloses monetary or in-kind contributions to a candidate or political committee. RCW 42.17A.235
For filing instructions, see the PDC guide.