Complete listing of PDC forms and filing options. *Listed with each of the forms is the main RCW that mandates disclosure. There may be additional statutes and rules (Washington Administrative Code WAC 390) that filers should consult.

C-1pc Political Committee Registration

Purpose

Explains purpose of committee, discloses committee officers, whether committee plans to raise or spend enough money to trigger contribution and expenditure reporting, and the bank where the committee's account is held.  Also discloses a location the public will be able to inspect campaign books before an election in which the committee participates.  (See Terms for an explanation of different committee types.) RCW 42.17A.205*

Due Date

Within 2 weeks of when the committee is organized or within 2 weeks of when the committee first expects to receive contributions or make expenditures, whichever is earlier.  SPECIAL NOTE:  A political committee organized within the last 3 weeks before an election with the expectation of receiving contributions or making expenditures for that election must register within 3 business days of organizing or first expecting to receive contributions or make expenditures.

Electronic Filing Option

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A committee that spends, or expects to spend $5,000 on the campaign must electronically file contribution and expenditure reports.  Most committees will install and use the PDC's ORCA software to file these reports.  The ORCA software can also be used to file the committee registration.

Templates

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C-3 Cash Receipts, Monetary Contributions

Purpose

Reports a bank deposit.  Details reported include contributors' names, addresses, occupations and employers, as well as amounts given.  These schedules are attached when necessary:

Note:  A written loan agreement must be executed for each loan that the committee accepts.  Agreements are kept with the campaign records and not submitted to the PDC, unless requested.  See PDC Interpretation 14-01 for a sample agreement.

RCW 42.17A.235, 240*

Due Date

Bank deposits must be made at least weekly, if contributions are received.  Complete a separate C-3 for each deposit.

For primary and general elections - between June and general election day, file weekly on Mondays.

For special elections - during last 4 months before election, file weekly on Mondays.

Other periods - file on 10th of the month following the month when the deposit is made.

Electronic Filing Option

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Electronic filing required if campaign spends, or expects to spend, at least $5,000.  Once a candidate reaches the $5,000 threshold, the candidate must electronically file reports for future campaigns for the same office.

Templates

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C-4 Receipts & Expenditure Summary

Purpose

A snapshot of a committee's finances at a given point in time that includes total receipts, total expenditures, cash on hand, and debts.  Also reports total receipts and expenditures for a prescribed reporting period.  Itemized transactions from the reporting period are detailed on these schedules that are filed with the C-4 report, when necessary:

*Electronic filers should correct transactions and file amended reports when mistakes are discovered.

RCW 42.17A.235240*

Due Date

  • File when campaign registers if contributions were deposited or expenditures made before the registration date.
  • 10th of each month to cover preceding calendar month
  • 21 and 7 days before an election in which the campaign participates.
  • 10th of first month after the election in which the campaign parrticipated.

Electronic Filing Option

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Templates

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C-5 Out-of-State Political Committee Report

Purpose

Reports expenditures and contributions exceeding $50 an out-of-state committee makes to influence Washington State elections. RCW 42.17A.250*

Due Date

10th of the month following any month in which a contribution or other expenditure is made.

Templates

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C-6 Independent Spending & Electioneering Communications

Purpose

Discloses independent expenditures supporting or opposing candidates or ballot measures.  Also used to disclose electioneering communication expenditures. RCW 42.17A.255, 260, 305*

Due Date

  • Within 24 hours of when the ad is presented to the public, provided independent expenditure appears within 21 days of election and costs at least $1,000.  (Multiple ads about the same candidate or ballot measure with an aggregated cost exceeding $1,000 are reported within 24 hours.), or
  • Within 5 days of spending for all other independent expenditures.
  • Electioneering Communications are disclosed within 24 hours of when the ad is presented to the public.  (See Terms for definition.)

Note:  An ad that meets criteria of both independent expenditure and electioneering communication, must be disclosed as an electioneering communication.

Electronic Filing Option

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Report must be electronically filed if reporting electioneering communications.

Templates

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LMC Last Minute Contribution Report

Purpose

Discloses contributions of $1,000 or more, in the aggregate, given or received within 7 days of primary election and 21 days of general election. RCW 42.17A.265*

Due Date

  • Contributor reports within 24 hours of giving.
  • Recipient reports within 48 hours of receipt.

Electronic Filing Option

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Lobbyist Biography & Photo Form

The registration process includes submitting a brief biography - up to 50 words - and a passport sized photo taken in the last 12 months.  RCW 42.17A.605 and WAC 390-20-013.  The photos and biographies are bundled into an online directory that the PDC updates daily and that the Legislature makes available for printing.  The PDC staff will edit excessively long biographies.

The PDC will accept emailed photos and biographies sent to pdc@pdc.wa.gov without use of this form.

NOTE:  A lobbying firm submits photos and biographies for each of its agents.

Due Date

At time of registration.

Templates

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L-5 Public Agency Lobbying Report

Purpose

Names employees who lobby on behalf of government agencies.  Includes general description of activities and discloses the total lobbying expenditures made in a calendar quarter, including employees' salaries, travel, printing and lobbying contractor payments. RCW 42.17A.635*

Due Date

At the end of a calendar quarter during which an agency's in-person lobbying activities exceeds 4 days or parts of 4 days.  File no later than the last day of the following month.  An agency that contracts for lobbying services must file the quarterly report.

Electronic Filing Option

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State agencies are required to file report electronically.

Templates

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L-6 Grass Roots Lobbying Report

Purpose

Reports contributions to and expenditures made in support of a program addressed to the public, a substantial portion of which is intended, designed, or calculated primarily to influence state legislation. RCW 42.17A.640*

Due Date

Within 30 days after becoming a sponsor of a grass roots lobbying campaign with aggregate spending exceeding $700 in a single month or $1,400 in any 3-month period.  Monthly reporting continues through the life of the campaign.  Monthly reports are due by the 10th of the following month.

Templates

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L-7 Employment of Legislators and State Officials

Purpose

Discloses a lobbyist's or lobbyist employer's employment of a member of the legislature, an employee of the legislature, a member of a state board or commission, or a full-time state employee, if the employee remains partially employed by the state. RCW 42.17A.645*

Due Date

Within 15 days after employment commences.

Templates

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