The treasurer must authorize each expenditure made from the political committee’s funds. Treasurers are also required to maintain a complete record of all expenditures, including obligations that have not yet been paid by the campaign. In addition to reporting expenditures to the PDC, the political committee also must disclose each order placed (but not paid), debt or other obligation (except loans) of more than $750 when it: 1) has been outstanding for more than five business days in the 30 days before an election, or 2) has been outstanding for more than 10 business days during all other times.
If the campaign makes expenditures of over $50 in cash, rather than by check, be sure to obtain a receipt signed by the vendor and the treasurer and keep it as part of your records. PDC recommends that cash transactions be kept to a minimum. RCW 42.17A.425.