The treasurer must authorize each expenditure made from the political committee’s funds. Treasurers are also required to maintain a complete record of all expenditures, including obligations that have not yet been paid by the campaign. In addition to reporting expenditures to the PDC, the political committee must also disclose outstanding debts exceeding $250, or a debt that is more than $50 and owed for more than 30 days.
If the campaign makes expenditures of over $50 in cash, rather than by check, be sure to obtain a receipt signed by the vendor and the treasurer and keep it as part of your records. PDC recommends that cash transactions be kept to a minimum. RCW 42.17A.425.