The PDC provides electronic filing options for all reports that a committee must file. Committees are encouraged to file all reports electronically, because the information is available to the public on the PDC's website withiin minutes of when the reports are submitted.
A committee that spends, or expects to spend, at least $5,000 is required to electronically file contribution and expenditure reports. For the purpose of measuring expenditures, continuing committees aggregate expenditures in a calendar year; single year committees aggregate for the entire campaign. Once a committee reaches the threshold, the efiling requirement continues until the committee no longer exists.
The PDC provides free software that will fulfill the efiling requirement. The software aggregates transactions as the campaign progresses, so it will be necessary for committees to enter all transactions into the software. A committee that does not believe it will meet the $5,000 threshold may file by mail. If reports are being mailed and the committee reaches the $5,000 threshold, the committee will be required to refile electronically any reports that had been mailed. For this reason, committees are encouraged to e-file reports regardless of how much money they expect to spend.
Like any software, there is a little bit of a learning curve and treasurers will need to enter a few transactions before they feel completely comfortable with the software. For this reason, the PDC staff encourages individuals who will use the software to give themselves some time to become familiar with the software a few days before the first campaign report is due.
The PDC will post information about outages of its electronic filing systems on its website on the Important Dates calendar. Filers also can sign up to receive alerts of outages by subscribing to the "Electronic filing updates and outages" at the subscription page. Reports due on days when the applicable electronic filing system experiences a planned maintenance outage of 30 minutes or more or an unscheduled outage lasting 15 minutes or more will not be considered late if they are filed on the next business day.
Help and training resources are available on the ORCA website.