Lobbyists disclose reception costs on the L-2, lines 5 and 15.  On line 15, identify the reception date, sponsor’s name, total cost, attendees’ names, and, in some cases, a per person cost calculated by dividing the number expected to attend into the total cost.  Additionally, if the per person food and beverage cost exceeds $50, notify elected officials and professional staff who attend so that they can fulfill their disclosure requirements.  The per person food and beverage cost is also calculated using the number of people expected to attend.

Always include the list of attendees when itemizing a reception on line 15, even if the reception meets the criteria set out in WAC 390-20-020A.  The Commission has said that submitting the reception’s sign-in sheet is sufficient.  (Lobbyists who electronically file monthly reports may email to pdc@pdc.wa.gov an attachment, such as a sign-in sheet, and ask that it be appended to a particular report.

Receptions hosted by an employer of multiple lobbyists:

Only the principal lobbyist for the employer will disclose the reception as explained above. 

Receptions hosted by multiple lobbyist employers:

The principal lobbyist for each employer discloses the employer’s portion on lines 5 and 15.  Not all of these lobbyists are required to list the reception attendees and, when necessary, the per person cost.  Only one is required to include those details on line 15 and the others, on line 15 of their reports, will reference the lobbyist’s report that contains the attendees’ names.  If the reception does not meet the criteria explained above and the per person cost for food and beverage exceeds $50, one of the principal lobbyists must provide the food and beverage cost to elected officials and professional staff who attend.  (Calculate the food and beverage cost by dividing the full food & beverage costs by the expected number of attendees.  Use the full food & beverage costs regardless of how much each of the lobbyist employers paid.)  Each lobbyist employer who paid a portion should be listed as the “Source of Gift” on the L-2 memo report..

Receptions hosted by organizations who do not employ lobbists:

Hosting even just a one-time event intended to influence the passage or defeat of legislation will trigger the registration and disclosure requirements, unless the organization is exempt because it spends less than $35.  The principal organizer will register as the lobbyist and disclose the lobbying-related expenditures on an L-2.  The registration may be terminated once all of the lobbying-related expenditures have been disclosed and the organization is certain that it will not engage in any other lobbying through the end of the registration cycle.